Privacy Policy

Last Updated: January 15, 2025

1. Introduction

Welcome to Gracie Barra Clermont ("we," "us," or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our facility, use our services, or interact with our website.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access our facility or use our services.

2. Information We Collect

2.1 Personal Information You Disclose to Us

We collect personal information that you voluntarily provide to us when you:

  • Register for membership or classes
  • Express interest in obtaining information about us or our services
  • Participate in activities on our website or at our facility
  • Contact us via email, phone, or in person

The personal information we collect may include:

  • Contact Information: Name, email address, mailing address, phone number
  • Account Information: Username, password, membership details
  • Billing Information: Credit card information, billing address
  • Health Information: Emergency contact details, medical conditions relevant to training, injury history
  • Minor Information: For participants under 18, we collect parent/guardian information and consent
  • Media: Photos and videos taken during classes, events, or competitions

2.2 Information Automatically Collected

When you visit our website, we may automatically collect certain information about your device, including:

  • IP address and browser type
  • Operating system and device information
  • Pages viewed and time spent on pages
  • Referring website addresses

3. How We Use Your Information

We use the information we collect or receive to:

  • Provide Services: Process your membership, schedule classes, and provide martial arts instruction
  • Communication: Send you confirmations, updates, security alerts, and administrative messages
  • Safety: Maintain a safe training environment and respond to emergencies
  • Marketing: Send promotional communications about classes, events, and special offers (with your consent)
  • Improvement: Analyze usage patterns to improve our services and facilities
  • Legal Compliance: Comply with legal obligations and resolve disputes
  • Payment Processing: Process membership fees and other payments

4. Sharing Your Information

We may share your information in the following situations:

4.1 Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

  • Payment processors
  • Email service providers
  • Website hosting and maintenance providers
  • Insurance providers (for liability coverage)

4.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).

4.3 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

4.4 With Your Consent

We may share your information for any other purpose with your consent.

5. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies to access or store information. Cookies are small data files stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.

6. Third-Party Websites

Our website may contain links to third-party websites (such as social media platforms). We are not responsible for the privacy practices of these third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

Security measures we employ include:

  • Secure storage of physical records
  • Encryption of sensitive data
  • Regular security assessments
  • Limited access to personal information on a need-to-know basis

8. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

9. Children's Privacy

Our services are available to minors with parental consent. We do not knowingly collect personal information from children under 13 without verifiable parental consent. Parents and guardians of minor participants have the right to:

  • Review their child's personal information
  • Request deletion of their child's information
  • Refuse further collection or use of their child's information
  • Withdraw consent at any time

If you believe we have collected information from a child without proper consent, please contact us immediately.

10. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: The right to request copies of your personal information
  • Correction: The right to request correction of inaccurate or incomplete information
  • Deletion: The right to request deletion of your personal information
  • Objection: The right to object to our processing of your personal information
  • Restriction: The right to request restriction of processing your personal information
  • Data Portability: The right to request transfer of your information to another service provider
  • Withdraw Consent: The right to withdraw consent for processing based on consent

To exercise these rights, please contact us using the information provided below. We will respond to your request within a reasonable timeframe and as required by applicable law.

11. California Privacy Rights (CCPA)

If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act (CCPA):

  • The right to know what personal information we collect, use, disclose, and sell
  • The right to request deletion of your personal information
  • The right to opt-out of the sale of your personal information (we do not sell personal information)
  • The right to non-discrimination for exercising your CCPA rights

To submit a request under CCPA, please contact us at info@graciebarra.com.

12. Marketing Communications

We may send you marketing communications about our classes, events, and promotions if you have consented to receive such communications. You may opt-out of marketing emails at any time by:

  • Clicking the "unsubscribe" link in any marketing email
  • Contacting us directly at info@graciebarra.com
  • Updating your preferences in your account settings

Even if you opt-out of marketing communications, we may still send you non-promotional messages related to your membership and our business relationship.

13. Photo and Video Release

We may take photographs and videos during classes, events, and competitions for promotional and educational purposes. By participating in our programs, you consent to the use of your likeness in such materials unless you specifically opt-out in writing. For minors, parent/guardian consent is required.

If you do not wish to be photographed or filmed, please notify us in writing at info@graciebarra.com.

14. Health Information Privacy

Health information you provide is used solely for safety purposes and to ensure appropriate training. We maintain the confidentiality of health information and limit access to authorized personnel only. This information is not shared with third parties except as necessary for emergency medical treatment or as required by law.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date. We will notify you of any material changes by posting the new Privacy Policy on this page and, where appropriate, by sending you an email notification. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

16. Contact Us

If you have questions or comments about this Privacy Policy or our privacy practices, please contact us: